HR & Finance Collaboration

Comprehensive External Workforce Management

Centralize freelancer onboarding vetting, contract signing, and automated payments. Helps you maintain organizational agility while strictly controlling Compliance Risk.

See How It Works

The Black Hole of Flexible Workforce Management

Fragmented external staff management brings administrative burdens and legal risks

Unregulated Onboarding Process

Manual collection of ID, bank details, and portfolios is time-consuming and prone to missing data, delaying project starts.

Complex Multi-Currency Settlement

Dealing with payment terms and currencies from different regions (HKD, USD, RMB) consumes massive Finance time on transfers and reconciliation.

False Self-Employment & Tax Risks

Poor management of contract terms and tax documents exposes companies to 'False Self-Employment' allegations and legal liabilities.

Lack of Unified View

Staff data scattered across emails, chat apps, and spreadsheets makes it impossible to assess total cost and performance of the external workforce.

Standardized Management Process

Covering the full lifecycle from contract to payment

1

Digital Onboarding

Automatically collect ID documents and tax data via a self-service portal, conducting compliance screening.

2

Smart Contract Signing

Auto-generate contracts based on preset templates, supporting legally binding E-Signatures.

3

Delivery & Acceptance

Systematically track project progress and deliverables, ensuring work is completed before triggering payment.

4

Automated Settlement

Batch process cross-border payments and automatically generate corresponding invoices and tax vouchers, simplifying month-end closing.

Build an Agile & Compliant External Team

Scale your workforce indefinitely without increasing administrative headcount

70%

Shorter Onboarding Cycle

Slash vetting and signing time for new staff from days to hours.

100%

Audit Compliance Ensured

Every expense is attached with complete contract and acceptance records, ready for internal audit.

1

Single Source of Truth (SSOT)

Real-time monitoring of all external staff costs, contract status, and performance via a central dashboard.

FAQ & Compliance Support

We support global major currencies (including HKD, USD, EUR). The system locks exchange rates and generates compliant payment vouchers, easing Finance's FX workload.
Freelancers have a dedicated Vendor Portal to upload invoices, declare hours, and track approval and payment status, eliminating email ping-pong.
The system includes standard contract templates and document checklists to ensure clear relationship definitions, preserving all service agreements and tax records for Labour Department and IRD compliance.
Yes. You can customize multi-level Approval Workflows based on amount or department. All payments must be digitally authorized before release.

Optimize External Workforce Operations

Book a consultation to experience compliant and efficient freelancer management.

30-Min Free Consultation • No Commitment